Rachel Reuben

On the evening of Wednesday, September 30, the SUNY New Paltz Facebook Fan Page mysteriously disappeared. At first I thought it was a temporary glitch, but when it was still inaccessible on Thursday afternoon, I knew something was up.

The vanity URL (http://facebook.com/newpaltz) redirected to the Facebook home page. A search within Facebook for our university did not return a result with our page in it. Our fan’s profile pages no longer had our page listed as one they were a fan of. It was completely gone.

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Last week one of my friends on Twitter tweeted, “Just added myself to http://campustweet.com  - Ithaca College and Georgetown University.”

My immediate thought — is this another one of those sites that’s going to create buzz most of the day by our circle of common friends and then fade, or could this one actually stick? Lots of friends tweeted questions about it as more and more tweets “Just added myself to ….” came across the stream. The folks at campustweet.com (@campustweet on Twitter) were kind enough send me their e-mail address so I could ask them eight questions about their service. Here’s the interview.

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In the New York Times bestselling book Trust Agents, Chris Brogan and Julien Smith talk about the six principles of being a Trust Agent:

1. Make your own game
2. One of us
3. The Archimedes Effect
4. Agent Zero
5. Human Artist
6. Build an Army

These principles can be extended and used in the higher education space, specifically for community engagement, with prospective students, current students, and alumni, to name a few. (Notice, I didn’t use the term “community management.” Online communities don’t want to be managed. They manage themselves. If you follow principle #2, “One of Us,” you’ll get why. But, I digress.) Back to the principles and how this fits in with what you may be doing for your college/university, or what you may want to implement.

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Last week I updated our university’s Facebook Fan Page status to say:

I thought it might get a comment, or like, or two, but was absolutely floored to find this volume of response, most of which came within the same hour I posted.

And then it happened two more times within the same week.

Here’s an expanded view of some of these comments:

Sometimes, keeping it simple just works. SUNY Plattsburgh is also having a great deal of interaction over on their page as is SUNY Oswego. Never before have we seen alumni comment on our wall. This spirit and sense of community is a gold mine for alumni relations. One of the comments was actually an alum asking if we have a separate Facebook Fan Page just for alumni. (We don’t. Yet.)

I didn’t have a strong strategy behind the scenes. We didn’t hold committee meetings to decide what to say.  I just hoped for some new students to share their excitement, to feel welcomed, and to breath a little life into our page, instead of the “business as usual” answers to the same questions over and over again.

Something as simple as a status update that ties to an emotional time in new, current, and former students lives seems to resonate. This has expanded my thinking on how we’ll use this feature going forward. Maybe your campus has certain traditions (i.e. Slope Day at Cornell University, Foundation Day at the University of Albany, etc.) – highlight or countdown to some of them, give them behind the scenes updates and snapshots.

How are you using your university’s status? Are you seeing this kind of interaction?

The Division III Management Council just released their newly adopted “noncontroversial change to the Division III electronic transmissions limitations.” They’ve given it a retroactive effective date of August 1, 2008 to match when their original legislation went into effect. They’ve also released this article: “DIII Council opens up use of social-networking media”

• “Division III institutions now are free to use such media as Facebook and Twitter to publicize game results and other athletics news without worrying whether prospective student-athletes are receiving those “electronically transmitted” messages, provided the communication meets some new objective guidelines established by the Division III Management Council.”

The original bylaw said:

“Electronically transmitted correspondence that may be sent to a prospective student-athlete by, or on behalf of, a member of the institition’s athletics department staff is limited to electronic mail and facsimiles. All other forms of electronically transmitted correspondence (e.g. instant messaging, text messaging and social networking Web sites) are prohibited.”

They’ve now added to this — “except as specified in this section.”

• “Any member of the general public may become a member of the group to which the electronic transmission is sent.”
  • In other words, no closed/gated online communities
• “A prospective student-athlete who chooses to receive electronic transmissions through the electronic service must retain the ability to decline receipt of the communications at any time or may unsubscribe from all electronic service at any time.”
  • In other words, use common sense and always have unsubscribe options with all forms of communication.
• “The content of any electronic transmission that is sent to a public group that may include prospective student-athletes must be the same for all members of the group (e.g. news alerts, admissions and alumni information, scores) and of a general nature.”
  • We can’t send custom content to recruits.
• “The proposal does not allow direct person-to-person electronic communication with an individual prospective student-athlete sent by a member of the athletics department staff, or on their behalf, (e.g., instant messaging, comments via MySpace, Wall-to-Wall via Facebook, direct messaging via Twitter) except via electronic mail or facsimile. Further, the proposal ensures the communications are being sent from the athletics department or the institution, and not from the individual members of the athletics department acting on their own.”

This last paragraph is most crucial, and makes it even more important for collaborative efforts on your campus. Your athletic director likely received this communication (it was e-mailed at 9 a.m. ET this morning, July 22), but it may be a bit confusing for those that don’t have a great understanding of the various tools.  From that e-mail, they offer this example:

• “If your coach uses Twitter or Facebook on their own for communication of athletics related information, and that information is delivered to prospective student-athletes, you will need to report that violation.”

Am I the only one thinking they’ve contradicted themselves here? On one hand they’re saying if it’s generic information and publicly available to anyone, then why would a coach disseminating that same public information in a public space be in violation?

Here is the complete PDF that was attached to the e-mail communication this morning. I’d love to hear your take on it.